Thursday , February 9 2023

Jobs at Smithsonian – Director, Office

Website Smithsonian Institution

Job Description:

This position is in the Office of Sponsored Projects, Smithsonian Institution (SI), Washington, DC. The Director, Office of Sponsored Projects sets the vision for sponsored projects administration at the Smithsonian. Provides administrative, financial, and technical support services to educational, museum, research, and scholarly units that seek and receive sponsored project funding. Maintains central financial and data management systems, policies, and procedures that support sponsored project administration and for planning, directing, and leading sponsored project activities and services.

Job Responsibilities:

  • Assures effective liaison and issue resolution with external funding sources, contracting officers, auditors, cognizant audit agencies and others.
  • Oversees cash management of sponsored project agreements, including the preparation of billing, financial reports, letters-of-credit, and deposit of payments.
  • Provides leadership in setting the direction of sponsored project administration, policy, and practice for the Smithsonian as a whole. This includes researching, developing, and recommending changes in policies and practices to improve Smithsonian sponsored project activities, advising senior and unit management on issues, and initiating new concepts and theories of research management and sponsored project administration.
  • Responsible for maintaining efficient and cost-effective internal controls for sponsored project activities to reduce unallowable costs.
  • Oversees sponsored project post-award activities including amendments to agreements, required expenditure approvals, assistance to principal investigators and unit administrators, closeout of terminated agreements.
  • Stays current with relevant laws, regulations, and standards, analyzing them to determine their applicability and impact on the Smithsonian, and takes action to assure the Smithsonian stays in compliance.
  • The Director has dual technical responsibilities as an office director providing: 1) services that support programs of museums, research institutes, and offices; and 2) financial management responsibilities and accountabilities to Smithsonian central management, including cash management and indirect cost calculation.
  • Oversees an effective indirect cost system, assures accurate rate calculations that are supported by the accounting systems and oversees negotiation of rate agreements with cognizant audit agencies.
  • Has Institution-wide authority as Contracting Officer for grants and contracts. As such, the incumbent signs proposals and accepts awards on behalf of the Smithsonian and develops, approves, and signs subcontract documents to perform scopes of work under grant and contract agreements.
  • Oversees sponsored project pre-award functions which include identification of funding sources, proposal preparation and submission, contract negotiation, and assurance that proposal content meets all internal and external requirements.

Job Requirements:

  • Skill in leading, supervising, and managing a multi-disciplined and culturally diverse workforce, including fostering teamwork and high morale, attracting, retaining, and mentoring staff, fellows, interns, and volunteers, and implementing EEO/Affirmative Action policies and programs. This includes a demonstrated ability to establish a strong team environment.
  • Knowledge and skill in managing a sponsored projects function including goal setting, establishing metrics and introducing policies and procedures to improve efficiency.
  • Knowledge of sponsored projects accounting practices in a nonprofit setting, including cash management and indirect cost calculation.
  • Skill in the management and execution of a sponsored projects system for an organization with several subordinate organizations with diverse program needs and or multiple funding streams.

Job Details:

Company: Smithsonian Institution

Vacancy Type: Full Time

Job Location: Washington, DC, US

Application Deadline: N/A

Apply Here

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