Website State of Connecticut
This class is accountable for performing a full range of secretarial support functions.
Incumbents perform a variety of secretarial duties as illustrated in the following areas:
- TYPING: Using a typewriter, word processor, or other automated equipment formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.: proofreads for content; edits using knowledge of grammar, punctuation and spelling.
- FILING: Designs office filing systems; organizes and maintains files; maintains, updates and reviews documentation as required; logs documents and maintains dockets.
- CORRESPONDENCE: Composes routine letter/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor’s signature.
- REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).
- INTERPERSONAL: Greets and directs visitors; screen calls, visitors and mail; responds to routine requests for information on policies, rules and regulations, programs and procedures.
- PROCESSING: Receives and reviews various reports and forms for accuracy and completeness; processes reports and forms; may prepare and process fiscal and personnel documents.
- PERSONAL SECRETARY: Arranges and coordinates meetings and conferences; schedules appointments; processes confidential matters; may attend meetings and take and transcribe minutes of proceedings; takes notes using shorthand, speedwriting or machine transcription; takes and transcribes dictation; prepares expense accounts; makes travel arrangements.
- OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.
Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar, punctuation and spelling; knowledge of business communications; some knowledge of business math; interpersonal skills; ability to schedule and prioritize office workflow; ability to operate office equipment which may include word processors, computer terminals or other automated equipment; ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor); ability to type at a net speed of 50 wpm.
Two (2) years’ experience above the routine clerk level in office support or secretarial work. Bargaining unit employees are required to serve a minimum of five (5) years as a DCJ Senior Clerk prior to consideration for promotion to DCJ Secretary 1.
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience.
- Excellent organizational skills with experience working in a fast-paced, high volume work environment
- Outstanding interpersonal communication and customer service skills
- Familiarity working with legal and law enforcement agencies
- Considerable experience with office technology and willingness to embrace and learn new systems and software
Company: State of Connecticut
Vacancy Type: Full Time
Job Functions: Others
Job Location: Waterbury, CT, US
Application Deadline: N/A